How to Work with a Virtual Assistant

Virtual assistants are becoming more popular than ever. They can take on tasks like scheduling, data entry, and even social media management. This can free up your time so that you can focus on high-level activities like strategic planning and complex problem-solving. But how do you know if you’re ready for a virtual assistant (VA)? And once you’ve decided to hire one, what does it mean to work with a virtual assistant? In this blog article, we’ll tell you all about working with a VA (virtual assistant) by going over the basics of creating a collaborative relationship with your assistant—from contracts and goals to check-ins and feedback.

Create a contract

A contract is a written agreement between two or more parties. It’s like the legal version of a handshake deal, and it should include:

• An overview of what you’re hiring your VA to do.

• How much will you pay them per month, as well as any bonuses for good performance/completion of tasks in a timely manner?

• What happens if your VA can’t complete the job (i.e., will you pay for half their time and terminate the contract?)

• The language states how long this agreement lasts—and if there are automatic renewals or extensions built into it. Note: You don’t want to sign an open-ended contract!

Set clear goals

Before you begin working with a virtual assistant, it’s important to set clear goals. A good way to do this is by defining the problem before starting on a solution. For example, if you want to lose weight and get in shape but don’t know where to start or how much time or money it’ll take, then hiring a personal trainer may be a better option than hiring an online coach.

Similarly, if your goal is something that requires long-term planning (such as building up your business), it’s important that both parties involved have clear expectations of what needs done and why these tasks are important for success—this will help reduce misunderstandings down the line. Your VA should be able to give you guidance based on their expertise.

With regards to fitness goals: If someone wants abs within six months but doesn’t want them so badly they’re willing go through torture until they get them (or at least see results), then paying someone else $200/month isn’t going work out well because there isn’t enough incentive for them staying motivated over time – especially since most people find abs more difficult than other areas of body fat loss like arms or legs.”

Schedule regular check-ins

Regular check-ins are an important part of the VA experience, because they help you to make sure that your virtual assistant is happy with their job and that they’re still working the way you need them to.

You should schedule regular check-ins at least once a month, but if you have more than one VA working for your business, then it might be worth scheduling weekly or biweekly check-ins instead.

It’s also possible that a regular check-in won’t be necessary every time—that’s why it’s best to have a set schedule so that both parties know when they’re expected to meet up for these discussions. Even if there isn’t anything urgent going on at the moment, an ongoing dialogue between clients and VAs helps ensure everyone feels supported throughout the entire relationship.

Create a process for feedback

It’s important to create a process for feedback. Here are the steps you should take:

• Define the purpose of the feedback (for example, “to build a better product”).

• Define the goal of the feedback (for example, “to increase revenue by 10%”).

• Define the format of the feedback (for example, a weekly meeting or an email).

• Define the timing and frequency of your virtual assistant’s review (for example, monthly).

Create a process to share files

There are a few ways to get your files into the hands of your VA. You can create a shared folder on your computer, use cloud storage services like Dropbox or Google Drive, or use a file-sharing app like Sync.com. You can also use a file-sharing platform such as Zoho Docs or Webex Teams. If you have any questions about which method is best for you and your needs, feel free to reach out via email at virtualassistant@hishovirtuals.com

How to create a collaborative relationship with your virtual assistant

• Take the time to choose a virtual assistant who is a good fit.

• Set clear goals and expectations with your VA.

• Create a process for feedback and communication, so both parties are on the same page at all times.

• Hire someone whose work style matches yours as closely as possible: if you’re more of a hands-on manager, don’t hire someone who prefers to work independently unless that’s what will make them most productive (and happy).

Conclusion

Working with a VA can be an incredibly beneficial experience for your business. However, it’s important to remember that not all VAs are made equal. A good one will be able to help you streamline your workflow and grow your business. But the wrong one could cause more work than they’re worth! If you’re looking for someone to help you out with some tasks or projects, we hope these tips have been helpful in guiding you towards finding the right person for the job.

To get started with a virtual assistant today, please click here